Monday, May 11, 2009

PDF: right up there with COBOL

And this is a good thing.


PDF is an amazing document format: it is both backward and forward compatible:
  • PDF 1.1 files from 1993 can still be perfectly understood by today's PDF tools
  • PDF files created by today's tools can still be viewed by older PDF software
Could this be one of the reasons, along with technological soundness, why PDF is ubiquitous?

What other parts of our industry can claim such success without leaving data or customers behind every three years after "upgrade season"?

Not Google
A few years back Google offered a very simple Google SOAP Search API to allow 3rd parties to easily use the Google search engine to add native search to their websites. By native, I mean no ads from Google and 100% custom UI. We used this API as a quick fix to get search on the Solid Documents web site.  In 2006, Google "deprecated" this API and required web developers to migrate to their new and improved AJAX version of the same thing. in August 2009, the API will cease to function altogether.

To be fair, the service was free.  However, that's supposed to be the benefit of going with Google rather than Microsoft.  It is hardly a benefit if they pull the rug out from under you. The least they could have done was provide some sort of legacy wrapper for the new API.

If you cannot rely on an API to exist for the life of your business, then it would be foolish to build your infrastructure on it. Luckily search was a cheap way for us to learn to steer well clear of any "enterprise" offerings from Google in future. No, we will not be using Google Apps (the "enterprise" version of GMail plus Google Docs). And we certainly will not be building anything using the Google App Engine. I don't care how cool it is: I'm willing to bet that your app will no longer be running in 10 years from now. This Blog uses a free service acquired by Google. Hmm....

Not Microsoft
What set me off on this tirade was our hosted Exchange upgrade this week. We drank the Kool-Aid and outsourced 'generic' parts of our IT including our e-mail. This week they upgraded us from Exchange 2003 to Exchange 2007. 

On the positive side, they didn't lose my e-mail. However, the transition has been anything but smooth. It included instructions like clearing your Blackberry to 'out of box' state. In other words, assuming that the only thing you do with your Blackberry is use it as a client for their e-mail server. Most people I know have at least one other app that they regularly use on their Blackberry ("telephone" anyone?). So, plenty of time was wasted backing up and restoring address books and re-installing 3rd party applications. 

Pretty much the only thing that worked after the transition was e-mail. One of the primary reasons we originally switched from our own simple open source e-mail server to Exchange was to take advantage of collaborative features of Outlook like shared calendars and address books. None of that worked after the transition.

If it ain't broke ..
.. don't fix it! One of the key features expected from any "Enterprise Solution" should be longevity. Just like railways and roads, one should expect a bit of maintenence over the lifetime of the tool but one does not expect to have to toss the whole thing out and replace it every 4 years. Some of the open source projects deal with this issue a little better but that's not all roses either: anyone else remember the upgrade to PHP 5 or is it just me?

I understand that sometimes you need to throw out the legacy to make progress. Shutting down analog TV in the US is a great example of this. However, when it comes to expectations for enterprise business solutions, 4 years is a very low bar. For Exchange, part of the blame goes to Apptix and part to Microsoft:
  • When I look for Exchange 2003 on Microsoft's site I'm redirected to the Exchange 2010 pages. You have to dig deep on technet to find 2003 info. Even then, it is not clear how long Microsoft intends to support it.
  • Apptix should have offered the 2007 migration as an option rather than a compulsory disruption to all of their clients and their businesses. Part of their plan should have been to keep running Exchange 2003 for Luddites like me. Remind me again what the benefit of the 2007 upgrade was?
In the event that breaking changes to an API, file format or service are unavoidable, a responsible enterprise service provider will provide a smooth transition path to their customers.

Back to Solid PDF
Aside from one small change in the way table reconstruction worked in a very early version of Solid Converter PDF, the publically exposed APIs of our SDK have remained constant for 7 years now. That first minor change we made taught us our lesson: even as we've migrated from a COM SDK to our more recent .NET Solid Framework, we've taken great care to avoid breaking customer apps that rely on our older APIs.

When we released Solid Script, our command line syntax for our desktop applications had to change but we offered a legacy wrapper that translates old command lines into the newer scripts. Even this is not a big issue though since the software we created 7 years ago still works just as well as it did the day it was purchased. No forced upgrades due to changing file formats or 'deprecated' APIs.

When PDF/A was announced in 2005 we immediately recognized the value this added to an already awesome file format and decided to make archiving functionality one of the pillars of our business. The PDF/A standard underlines the already proven long term vision we have for both customer documents and PDF products:
  • Think 40 years, not 4 years
  • Think incremental non-breaking improvements, not disruptive change
Wouldn't it be grand if the bigger players had a similar definition of long term? With all the focus today on sustainability on conservation, why do they continue to waste our time, money and energy?

5 comments:

  1. 10 days later and we're still picking up the pieces. Legacy systems built by engineers who are no longer with us have ceased to function because Apptix decided to mess with POP3 support. We had wanted to migrate our automated stuff to IMAP at some point but it would have been nice to do it on our own schedule.

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  2. A very SOLID and well reasoned rant. That said, apart from their PDF technology Adboe is certainly no stranger to the upgrade shell game. I just sent a collection of CS4 InDesign files to a client only to find out that they are useless to anyone using CS3. Now I find myself reinstalling CS3 and converting using a hack interchange file format. Ugh!

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  3. Absolutely. We've had nothing but trouble with Adobe installation and unlocking procedures for their Creative Suite.

    In my book, John Warnock is responsible for the incredible success of PDF. Not Adobe. As with most milestones in our industry, they can usually be traced back to the Beethovens of our time: from Ada Lovelace to Linus Torvalds. Warnock is right up there with them:
    http://en.wikipedia.org/wiki/John_Warnock

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  4. More than two weeks since the switch and the circus continues. From our IS person today:

    "If you are seeing emails being delayed our bounced and you know the email addresses are valid, please send me the delay/bounce emails as Apptix has told me that their MXLogic has been blacklisted (Verizon for sure, maybe other sites)."

    Imagine that: our e-mail provider (Apptix) has been blacklisted by several major domains. What next?

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  5. The index PDF software allows you to easily create an index for the specified PDF document. You can get this software online. It is however not a freeware and you would have to pay for it. However you can always order for the trial demo software to get a hang of the software and check for its efficiency. Adobe Acrobat 11 Pro

    ReplyDelete